How to update a Virtual Receptionist’s key press assignments

You can update a Virtual Receptionist’s key press assignments by following these instructions:

1. Log in to office.ooma.com as an administrator and navigate to the Settings page.
2. Select the Virtual Receptionist whose key press assignments you’d like to update.
3. Navigate to the SCHEDULE tab.
4. Find the schedule you’d like to update in either the My Schedules or the Holiday List tabs and use the icon beside that schedule to select Edit call handling.
5. You can update the Virtual Receptionist’s key press assignments in the call handling menu. Select the box that corresponds with the numbered key you’d like to update. You can choose one of the following options for each of the ten buttons on the phone:
   • Company directory: Allows the caller to search the directory for the person they wish to reach by using their phone keypad to dial a name.
   • Play announcement: This option allows you to list important information such as your business hours or time-sensitive offers. You can either upload an audio file, or you can type your message and use text-to-speech to say it out loud.
   • Repeat greeting: Play the Virtual Receptionist’s greeting again.
   • Send text message :
   • Transfer call to Virtual Receptionist: Transfers the caller to another Virtual Receptionist. You can use this feature to build more intricate Virtual Receptionist menus, such as allowing the caller to choose a department and then letting the caller choose different functions within that department.
   • Transfer call to extension: Transfers the caller to the extension assigned to that key. You can assign this option to a physical extension, a virtual extension, a Ring Group, or the Conference Server.
   • Transfer call to voicemail: Transfers the caller directly to the voicemail of the extension assigned to that key.
6. Fill out the required information for on the option you choose.
7. Save your changes.